E-mail this pageSpecial Collections Duplication Policy
This page covers important policy information concerning the Duplication Services provided by Special Collections.
Guidelines
Special Collections is pleased to provide duplication services for patrons, subject to the following guidelines:
- Photocopying and scanning of materials in the collections will be considered on an item-by-item basis.
- Whenever possible, copies will be made upon request. During busy times, or for large orders, copies will be available within 24 hours.
- No more than 10% of any printed publication will be duplicated. Additional restrictions may apply to some materials, based on the condition of the materials, copyright law, or prior donor agreements.
- In the case of fragile or oversized materials, scanning or digital photography is preferred. The use of photographic equipment must be approved in writing in advance by the Special Collections librarian. Regular duplication fees apply to all items photographed by researchers.
- All photocopying and scanning will be done by Special Collections staff and must be requested in writing using our Duplication Request form.
- No photocopying or scanning will be started within 15 minutes of closing.
- Personal scanners are not permitted in Special Collections.
- We can make color and black & white scans up to 1200dpi.
- Large orders for scanned images will be completed within five business days of receipt of the request.
Permission to Use Special Collections Materials
- Under no circumstances do Special Collections materials circulate.
- Permission to use materials owned by Special Collections must be requested using our Permission Request form.
- Permission for the reproduction of materials owned by Special Collections is for one time use only and is governed by the Permission Contract, which must be signed in advance of publication or exhibition of Special Collections materials. This contract will be prepared by the Special Collections librarian after the Permission Request form has been received.
- Special Collections materials used for publication or exhibition must credit Special Collections as follows:
("Name/No. of the collection."), Special Collections, Benjamin F. Feinberg Library, State University of New York at Plattsburgh. - A complimentary copy of all publications using reproductions of Special Collections materials must be provided for inclusion in our collections.
- Obtaining copyright permission to use materials that are owned by Special Collections, but for which we do not own the copyright, is the responsibility of the researcher.
- Failure to comply with any of these policies will result in suspension of duplication privileges.
- Use fees may apply. See our Fee Schedule below.
Photocopies & Scanning
- Photocopying and scanning of materials in the collections will be considered on an item-by-item basis.
- Whenever possible, copies will be made upon request. During busy times, or for large orders, copies will be available within 24 hours.
- No more than 10% of any printed publication will be duplicated. Additional restrictions may apply to some materials, based on the condition of the materials, copyright law, or prior donor agreements.
- In the case of fragile or oversized materials, scanning or digital photography is preferred. The use of photographic equipment must be approved in writing in advance by the Special Collections librarian. Scanning duplication fees apply to all items photographed by researchers.
- All photocopying and scanning will be done by Special Collections staff and must be requested in writing using our Duplication Request form.
- No photocopying or scanning will be started within 15 minutes of closing.
- Personal scanners are not permitted in Special Collections.
- We can make color and black & white scans up to 1200dpi.
- Large orders for scanned images will be completed within five business days of receipt of the request.
Fees
Printing on photographic paper (affiliated and non-affiliated): $2 per sheet
Photocopies:
- SUNY-affiliated users (faculty, staff, and students), local media, and local not-for-profit organizations with ID: 15 cents per page.
- Non-affiliated users and statewide media, in-person requests: 25 cents per page.
- Non-affiliated users, email, postal mail, and telephone requests: 50 cents per page plus $3 postage and handling.
Scans:
- SUNY-affiliated users, local media, and local not-for-profit organizations, with ID: $2.50 per image, includes CD.
Use and publishing fee: waived. - Non-affiliated users (scholarly use) and statewide media: $2.50 per image, includes CD. Use and publishing fee: $25 minimum. (Additional fees may apply for large orders).
- Non-affiliated users, commercial use: $5 per image, includes CD. Use and publishing fee: $50 per image.
Digital Photography and Videotaping
- Researchers may be permitted to digitally photograph or videotape Special Collections materials.
- The use of photographic equipment must be approved in writing in advance by the Special Collections librarian. Please use our Photography Request form.
- Scanning duplication fees apply to all items photographed or videotaped by researchers.
- No more than 10% of any item or collection may be photographed or videotaped.
- Copyright, permission, and donor restrictions may apply to some materials.
- No tripod is available in Special Collections.
Important Notice/Warning Concerning Copyright Restrictions
The copyright laws of the United States (Title 17, U.S. Code) govern the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specific conditions is that a photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement.
This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright laws or if the materials in question are too fragile for duplication.
Contact Information
For more information about the Special Collections at SUNY Plattsburgh, please contact:
Debra Kimok
E-mail (for best results): debra.kimok@plattsburgh.edu
(518) 564-5206