E-mail this pageSpecial Collections - Requests for Duplication Services
Special Collections is pleased to provide duplication services for patrons, subject to our Duplication Policy guidelines. You may find it helpful to read through the policy before you begin.
Requests can be made online by completing our Duplication Request form.
Information Needed for Your Requests
You will need the following information for your duplication requests. Use a separate form for each request.
- Identifying Number or Information
- Description of Materials
- Page/s to be copied (if applicable)
- Copy Method (Photocopy or Scan)
If Scans are requested, also include...
- Resolution
- File Type
Identifying Numbers or Information
Special Collections uses various systems for indexing our different collections; these are explained in our Guide for Locating Special Collections Materials. Here are examples of identifying numbers or information for specific kinds of materials:
- Books: Title, Author, Date
- Periodical Articles: P.O.L.A.R.I.S. "PER" Number OR, if no number provided, Periodical Title, Volume Number, Article Title, Date
- File Clippings: P.O.L.A.R.IS. "FILE" or "OSC" Number
- Pamphlets: P.O.L.A.R.IS. "PAM" Number
- Special Collections Photographs: Series and Photograph Number
- McLellan Collection Photographs: Photograph Number
- Maps: Map Number and Title
Questions about how to locate materials, how to identify information needed to request copies, or other reference assistance matters can be sent to us through e-mail.
Fees
Printing on photographic paper (affiliated and non-affiliated): $2 per sheet
Photocopies:
- SUNY-affiliated users (faculty, staff, and students), local media, and local not-for-profit organizations with ID: 15 cents per page.
- Non-affiliated users and statewide media, in-person requests: 25 cents per page.
- Non-affiliated users, email, postal mail, and telephone requests: 50 cents per page plus $3 postage and handling.
Scans:
- SUNY-affiliated users, local media, and local not-for-profit organizations, with ID: $1.00 per image, includes CD.
Use and publishing fee: waived. - Non-affiliated users (scholarly use) and statewide media: $2.50 per image, includes CD. Use and publishing fee: $25 minimum. (Additional fees may apply for large orders.)
- Non-affiliated users, commercial use: $5 per image, includes CD. Use and publishing fee: $50 per image.
Digital Photography and Videotaping
- Researchers may be permitted to digitally photograph or videotape Special Collections materials. However, the use of photographic equipment must be approved in writing in advance by the Special Collections librarian. Please use our Photography Request form to request approval.
- Scanning duplication fees apply to all items photographed or videotaped by researchers.
- No more than 10% of any item or collection may be photographed or videotaped.
- Copyright, permission, and donor restrictions may apply to some materials.
- No tripod is available in Special Collections.
Mailing Requests
Requests for copies to be sent through the mail incur an additional $3.00 postage and handling fee. Large requests may take 24 hours or longer. For digital scans, please indicate desired resolution size and file type.
Permission to Publish
Approval for copies of Special Collections materials does not provide permission to publish any of these materials. Permission to Publish forms must be used for that purpose and additional use fees may incur. Please see our Duplication Policy for important information about copyright.
Contact Information
For more information about the Special Collections at SUNY Plattsburgh, please contact:
Debra Kimok
E-mail (for best results): debra.kimok@plattsburgh.edu
(518) 564-5206