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In response to a recent audit regarding reimbursement to employees, the following procedures concerning out of pocket reimbursements are effective immediately.
An Authorization to Expedite Purchase form should be utilized when there is an immediate requirement for an item.
Out of pocket purchases for less than $15.00 may be reimbursed directly at the Bursar's Office with a completed small cash reimbursement form approved by the supervisor. Bursar Form Travel expenses (ferry tickets, etc.) are not an appropriate expense for the small cash reimbursement procedure through the Bursar's Office.
State sales taxes are not reimbursable when an employee makes an out of pocket purchase please use a Tax Exemption Certificate. In addition, requests for out of pocket reimbursements are subject to the review and approval of the Purchasing Office.
Questions regarding this memo should be directed to the Purchasing Office.
For more information about Accounts Payable at SUNY Plattsburgh, please contact
Office Location: Kehoe 706
Phone: (518) 564-3606
Fax: (518) 564-3602