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Approved by Executive Staff, 1989
This policy is established to address ergonomic consideration associated with video display terminal operations, as they relate to operator comfort. The policy addresses issues and concerns relating to operator vision, stress, and working conditions. Specifically, this policy focuses on such workplace concerns as workstation design, operator chair, worktable, and other environmental aspects such as illumination and glare.
It is the purpose of the policy to establish environmental standards and assume that these standards are met for those involved in video display terminal activity as a preliminary function of their assigned tasks. They will be adapted to work settings where VDT operations are not the exclusive function of the employee involved wherever practical.
Within the policy, the word "ergonomic" is used. It is defined as the science that designs machines and environments to fit people at work. It examines the interrelationships among people, machines, work environment, and job designs, Ergonomic factors include: machine design, workstation furnishings, lighting, ventilation, noise, temperature, and humidity.
It is the intent of this policy that review and assessment be made of all VDT operations in which the use of VDTs is the exclusive function of the individuals employed. Assessments will be made against the backdrop of guidelines contained herein. Appropriate plans will be developed to make necessary modifications and/or replacements within a reasonable period of time. The college will make every attempt to accommodate necessary VDT-related expenditures within a reasonable period of time. The college will make every attempt to accommodate necessary VDT-related expenditures within fiscal guidelines, by establishing appropriate priorities, and will follow the guidelines when office renovation occurs.
It is recognized that ergonomic problems related to VDTs can be significantly reduced through training of VDT operators. Therefore, the college will periodically offer training sessions using trained instructors and materials provided by the Governor's Office of Employee Relations. The sessions will deal with the mechanics of equipment, persistent musculoskeletal complaints, and visual problems. Both supervisors and operators will be provided with information regarding the health concerns associated with VDT use.
The Purchasing Department will be provided with specifications for equipment which meets ergonomic standards. Only approved workstation equipment and furnishing will be ordered when it has been determined that its use will be the exclusive function of an employee. In all other cases, ergonomically sound equipment will be highly recommended.
For more information about Administrative Policies approved by Executive Council, please contact:
Sean Brian Dermody
Assistant to the Vice President for Administration
Management Services Office
Office: Kehoe 710-11
Phone: (518) 564-2539
Fax: (518) 564-2540