Campus Handbook (Subject Index)

Overview

This page lists all of the policies, procedures, and guidelines that are currently listed in the Campus Handbook organized alphabetically by subject keywords. Use your browser's find command (CTRL-F on Internet Explorer, Google Chrome, and Mozilla Firefox) to search for a subject word.  You can also browse policies in our Table of Contents.

Still can't find a policy?  Let us help you.  Please contact Management Services at (518) 564-2538 and a staff member can assist you.

Subject Keyword Policies
Absence

Absence from Class and Class Coverage Policy 
Absences and Extraordinary Weather Conditions  

Academic Courses Course and Program Change Procedure 
Faculty Members Taking Courses
Non-Credit Programming/Courses/Classes
Academic Deans Faculty Evaluation of the Faculty Deans
Academic Integrity Scholarly Misconduct
Acceptable Use

Responsible Use of Technology Resources

Access

E-Lock Access & Authorization

Accidents

Accidents
Small Claims Procedures

Activities / Events, Promotion of

Policy for Promoting Activities in Residence Halls
Signage and Wayfinding

Affirmative Action

Complaint Proc. for Review of Allegations of Unlawful Discrimination
Handicapped Employee Self-Identification
Notice of Non-Discrimination
Sexual Harassment and Sexual Violence
Veteran Employee Self-Identification

Alcohol

Drug & Alcohol Free Workplace Policy

Americans with Disability Act (ADA)

Reasonable Accommodation Policy for State Employees (ADA) 
Housing Accommodations

Animals

Institutional Animal Care and Use
Pets/Animals of Employees In The Workplace

Annual Reports

Departmental and College Annual Reports

Appointments

Dual Career Assistance at SUNY Plattsburgh
Relocation Reimbursement- Academic Affairs Division
Relocation Reimbursement- Non-Academic Affairs Division
Summer Session Employment

Assessment

Assessment Procedures for All College Units
College Survey Policy

Athletes

Grants Awards to Student Athletes

Attendance Commencement/Attendance Of Faculty & Professional Staff
Late Leave Record Policy for Academics
Late Leave Record Policy for Professionals
Leave and Attendance Reporting
Release Time Policy for Classified Staff
Background Check 

Background Check

Badge

Contractor Identification

Bottled Water

Bottled Water Purchase

Budget

Budget Process

Buildings Naming Guidelines
Business Associate

Accreditation Bodies/JCAHO

Camera

E-Lock Video Camera College-Wide 

Campus Safety

Weapons on Campus

Cancellation

Absences and Extraordinary Weather Condition

Career Development

Student Employment Opportunities Posting

Cash Collections

Collection Site Guidelines
Handling Money

Cell Phones

Cellular Telephone Program & Procedures
Desk & Cellular Telephone, Policy of

Ceremony

Commencement/Attendance Of Faculty & Professional Staff

Chemicals

Chemical Hygiene & Safety Program

Children

Child Protection
Children in the Workplace

Class Coverage

Absence from Class and Class Coverage Procedures 

Classified Staff

Release Time Policy for Classified Staff

Clery

CLERY Notice
Crime Alert & Emergency Notification Policy & Procedure

College Administration

Academic Deans/Deans of Faculties
Administrative Organization of the Faculty
College Council
President of the College
Provost & Vice President for Academic Affairs
Vice President for Administration
Vice President for Institutional Advancement
Vice President for Student Affairs

College Auxiliary Services

Non-Credit Programming/Courses/Classes

College Store

Textbook Information-HEOA Overview
Textbook Information Process HEOA-Proposal
Textbook Memo HEOA

Commencement

Commencement/Attendance Of Faculty & Professional Staff 

Communication, Official Mode of

Campus Email Policy

Compensation Summer Session Salaries 
Compliance Training

Overdue Compliance Training 

Contractor/Vendor

Contractor Identification
E-Lock Vendor Access to College Networks

Contracts

Anti-Sweatshop
International Agreements, Procedures for Review

Copyright Infringement

Copyright Observance for Computer Software
Digital Millennium Copyright Act Information
Peer To Peer (P2P) 

Course / Program Changes

Course and Program Change Procedure

Credit Cards/Debit Cards

Campus Credit Card Policy
Payment Card Industry Data Security Standards (PCI DSS)

Crime Statistics

CLERY Notice

Criminal History

Background Check

Curriculum

Course and Program Change Procedure

Defense and Indemnification, State Employees

Public Officers Law     

Department

Assessment Procedures for All College Units    

Digest

Mass Emailing Policy

Direct Threat

Mandatory Leave by Administrative Action     

Directory Information

Family Educational Rights and Privacy Act (FERPA)
Student Photographs As Directory Information Policy

Discrimination

Complaint Procedure for Review of Allegations of Unlawful Discrimination/ Harassment
Notice of Non-Discrimination

Diversity/Inclusion

Handicapped Employee Self-Identification
Preferred First Name Policy
Reasonable Accommodation Policy for State Employees (ADA)
Veteran Employee Self-Identification

Domestic Violence

Interpersonal Violence Policy (Dating Violence, Domestic Violence, and Stalking)

Donations

Acceptance of Gifts in Kind Policy
Feinberg Library Gift Policy

Doors

Campus-Wide E-Lock System

Driver's License

LENS Policy
LENS Release for Operations of a State Owned/Operated/Leased/Rented Vehicle/CAS Vehicle on State Business        

Drugs

Drug & Alcohol Free Workplace Policy

Electronic Devices

E-Lock Security Electronics 

Electronic Locks (E-Locks)

Campus-Wide E-Lock System
E-Lock Access & Authorization
E-Lock Employee/Student ID Card Policy
E-Lock Key Access & Authorization
E-Lock Security Electronics
E-Lock Shelter-in-Place
E-Lock Vendor Access to College Networks
E-Lock Video Camera College-Wide

Email

Campus Email Policy
Mass Emailing Policy

Emergency Procedures

Crime Alert & Emergency Notification Policy & Procedure
E-Lock Shelter-in-Place
Fire Alarm Evacuation
Hoverboards  
Pandemic Flu Plan

Emeriti

Emeriti/Retiree Privileges

Employee Responsibilities

Agreement to Maintain Confidentiality & Privacy
Staff Confidentiality Training & Access
Workplace Violence Prevention Policy & Procedures

Employment

Background Check
Drug & Alcohol Free Workplace Policy

Environmental Health & Safety/

Chemical Hygiene & Safety Program
Statement of Commitment to Environment, Health & Safety
Tobacco-Restricted Campus
Video Display Terminal Ergonomics, Policy on 

Equal Employment

Notice of Non-Discrimination

Equipment

Equipment Returned for Repairs

Ergonomics

Video Display Terminal Ergonomics, Policy on 

Ethics Statement of: Statement of Ethics for Faculty & Staff    
Evaluation 

Evaluation and Promotion Of Academic Employees

Events and Activities: 

Event Scheduling, Coordination, & Implementation Guide
Event Staffing Places of Public Assembly
Use of Facilities
Venue Use

Executive Order 

Bottled Water Purchase

Experiential Education 

Internship Program Policy
Felony Arrest 

Facilities, Use of: 

Event Scheduling, Coordination, & Implementation Guide
Event Staffing Places of Public Assembly
Free Speech, Use of Faciilites by Third Parties
Use of Facilities
Venue Use

Faculty

Absence from Class and Class Coverage Policy
Evaluation and Promotion Of Academic Employees
Faculty Evaluation of the Faculty Deans
Faculty Members Taking Courses
GEO Faculty Led Student Abroad Programs
Late Leave Record Policy for Academics
Private Instruction and Tutoring
Sabbatical Leaves
Scholarly Misconduct
Summer Session Employment
Summer Session Salaries

Faculty Senate 

Amendment
Calendar and Meetings of the Senate
Composition of the Faculty Senate
Conflicting Interpretation
Definition
Definitions/Reference
Election of Officers and Representatives
Executive Committee of the Senate
Faculty Affairs Committee
Faculty Course and Program Review Committee
Faculty Meetings
Faculty Senate Bylaws
Faculty Senate Executive Committee Duties
Faculty Senate Executive Committee Composition
Faculty Senate Standing Committee Duties
Governance Units
Governance Units Faculty Voting Status
Minor Changes
Officers and Representatives of the Faculty
Officers of the Faculty Senate
Overview (Plattsburgh State Faculty Senate)
Powers and Responsibilities of the Faculty
Powers and Responsibilities of the Faculty Senate
Referendum
Review
Standing Committee on Resources and Planning
Standing Committee on Writing Across the Curriculum
Standing Committee on Academic Policies
Standing Committee on Curricula and Programs
Standing Committee on General Education
Standing Committees of the Faculty Senate - General
The Faculty Senate Consultation Role
The Term "Faculty'
Voting Faculty

Faculty Workload 

Faculty Workload Memo

Family Educational Rights & Privacy Act (FERPA)

Family Educational Rights and Privacy Act (FERPA)
Student Photographs As Directory Information Policy

Fees 

Educational Tech Fee Waiver Policy

Feinberg Library 

Feinberg Library Gift Policy

Felony 

Felony Arrest

Finance 

Budget Process

Financial Aid 

Grant Awards to Student Athletes

Fire Prevention and Safety 

Fire Alarm Evacuation
Hoverboards  

Fleet Management 

Fleet Management

 Family Medical Leave Act (FMLA)

Family Medical Leave Act  

Free Speech 

Free Speech, Use of Facilities

Freedom of Information Law (FOIL) 

Freedom of Information Law (FOIL)

Gifts in Kind 

Acceptance of Gifts in Kind Policy
Feinberg Library Gift Policy

Global Education 

GEO Faculty Led Student Abroad Programs
GEO Resident Director Handbook
International Agreements, Procedures for Review
Temporary Travel Restriction on Study Abroad in Mexico

Governance, Academic 

Faculty Evaluation of the Faculty Deans
Removal of the Chairperson
Role and Responsibilities of Department Chairs & Center Directors
Selection of the Chairperson

Governance, Administrative 

Academic Deans/Deans of Faculties
Administrative Organization of the Faculty
College Council
President of the College
Provost & Vice President for Academic Affairs 
Vice President for Administration 
Vice President for Institutional Advancement 
Vice President for Student Affairs

Governance, Faculty Senate  Amendment
Calendar and Meetings of the Senate
Composition of the Faculty Senate
Conflicting Interpretation
Definition
Definitions/Reference
Election of Officers and Representatives
Executive Committee of the Senate
Faculty Affairs Committee
Faculty Course and Program Review Committee
Faculty Meetings
Faculty Senate Bylaws
Faculty Senate Executive Committee Duties
Faculty Senate Executive Committee Composition 
Faculty Senate Standing Committee Duties
Governance Units
Governance Units Faculty Voting Status
Minor Changes
Officers and Representatives of the Faculty
Officers of the Faculty Senate
Overview (Plattsburgh State Faculty Senate)
Powers and Responsibilities of the Faculty
Powers and Responsibilities of the Faculty Senate
Referendum
Review
Standing Committee on Resources and Planning
Standing Committee on Writing Across the Curriculum
Standing Committee on Academic Policies
Standing Committee on Curricula and Programs
Standing Committee on General Education
Standing Committees of the Faculty Senate - General
The Faculty Senate Consultation Role
The Term 'Faculty'
Voting Faculty 
Governance, Organizational Units

Academic Institute, Guidelines for
Organizational Unit Name Change or Formation Policy

Governance, SUNY 

Board of Trustees
System Administration

Governance, SUNY / Faculty 

University Faculty Senate

Grade Grievance 

Student Grade Grievances

Graduate Assistantships 

Graduate Assistantships

Graduation 

Commencement/Attendance Of Faculty & Professional Staff  

Grounds 

Snow Removal Policy

Handicapped Employees

Handicapped Employee Self-Identification   

Harassment

Complaint Procedure for Review of Allegations of Unlawful Discrimination/Harassment
Sexual Harassment and Sexual Violence

Hazards

Chemical Hygiene & Safety Program

Health Information Portability and Accountability Act (HIPAA)

Accreditation Bodies/JCAHO
HIPAA

Higher Education Opportunity Act

Textbook Information-HEOA Overview
Textbook Information Process HEOA-Proposal
Textbook Memo HEOA

Holiday Holiday Policy
Liberal Leave Policy 
Housing

Housing Accommodations

Hoverboards

Hoverboards

Human Subjects

Human Subjects, Campus Policy on the Use of

Identification Cards

Contractor Identification
E-Lock Employee/Student ID Card Policy
Employee Identification Cards
Student Work ID Card Confidentiality Statement
Student Work ID Card Policy
Student Work ID Card Request

Identity Theft, Prevention of

Identity Theft Prevention Program

Incidents, Computer Security

Reporting Cyber Security Incident
Security Incident Procedures
Technology Incident Policy

Information Security & Privacy:

Agreement to Maintain Confidentiality & Privacy
Computer Privacy for Employee Machines
Confidentiality Policy (Institutional Advancement)
Data Security Procedures
Device & Media Controls
HIPAA
Identity Theft Prevention Program
Information Security Policy
Net ID Password Policy
Reporting Cyber Security Incident
Security Incident Procedures
Social Security Number
Staff Confidentiality Training & Access
Student Work ID Card Confidentiality Statement
Student Work ID Card Policy
Student Work ID Card Request
Technology Incident Policy
Workstation Use & Security

Injury

Small Claims Procedures

Institutional Advancement

Confidentiality Policy (Institutional Advancement)
Data Security Procedures
Social Media
Web Content Management

Internal Controls

Internal Control
Collection Site Guidelines
Handling Money

International Agreements

International Agreements, Procedures for Review

Internships

Internship Program Policy

Interpersonal Violence

Interpersonal Violence Policy (Dating Violence, Domestic Violence, and Stalking)

Intimate Partner

Interpersonal Violence Policy (Dating Violence, Domestic Violence, and Stalking)

Job Assistance

Dual Career Assistance at SUNY Plattsburgh  

Joint Commission on Accreditation of Healthcare Organizations

Accreditation Bodies/JCAHO

Keys

E-Lock Key Access & Authorization
Keys

Leave of Absence

Family Medical Leave Act
Leaves Of Absence Other Than Sabbatical

Leave Records Holiday Policy
Late Leave Record Policy for Academics
Late Leave Record Policy for Professionals
Liberal Leave Policy
Medical Certification Request 
Leaves

Sabbatical Leaves

Legal Counsel

Access to Legal Counsel

Legal Orders

Search Warrant
Subpoena, Subpoena Duces Tecum

Liberal Leave

Liberal Leave Policy

Library of Congress

Internet Policies from the Library of Congress

License Event Notification System (LENS)

LENS Policy
LENS Release for Operations of a State Owned/Operated/ Leased/Rented Vehicle/CAS Vehicle on State Business

Mail

Mail

Maintenance of Public Order 

Maintenance of Order on Campus-Board of Trustees
Maintenance of Order on Campus-Faculty Statement
Maintenance of Order-Regulations and Procedures Governing Disruptive Activities of Students On Camp 

Mandatory Leave

Mandatory Leave by Administrative Action

Marketing 

Social Media
Web Content Management

Medical Documentation

Medical Certification Request

Mexico 

Temporary Travel Restriction on Study Abroad in Mexico

Minors 

Child Protection

Motor Vehicles 

Accidents
Fleet Management
LENS Policy
LENS Release for Operations of a State Owned/Operated/ Leased/Rented Vehicle/CAS Vehicle on State Business
Parking Areas, SUNY Regulations
Traffic and Parking, SUNY Regulations
Towing & Penalties, SUNY Regulations
Use of Personal Vehicle for State Business

Moving Expenses 

Relocation Reimbursement- Academic Affairs Division
Relocation Reimbursement- Non-Academic Affairs Division

Naming

Naming Guidelines

NCAA 

Grants Awards to Student Athletes

Net ID

Net ID Password Policy

Non-Credit Programming/Courses

Non-Credit Programming/Courses/Classes

Office of General Counsel

Access to Legal Counsel

Organizational Chart

Administrative (College-wide) (PDF file size 12KB)
Academic Affairs (PDF file size 62KB)
Business Affairs (PDF file size 105KB)
Institutional Advancement (PDF file size 10KB)
Student Affairs (PDF file size 59KB)

Packages 

Mail 

Pandemic Flu

Pandemic Flu Plan

Parking

Parking Areas, SUNY Regulations
Traffic and Parking, SUNY Regulations

Password 

Net ID Password Policy

Payments 

Collection Site Guidelines
Handling Money
Payment Card Industry Data Security Standards (PCI DSS)

Personal Usage 

Personal Telephone Accounts 

Pets

Pets/Animals of Employees In The Workplace 

Packages 

Mail 

Photographs 

Student Photographs As Directory Information Policy

Plattsburgh College Foundation 

Confidentiality Policy (Institutional Advancement)

Preferred Name 

 Preferred First Name

Private Instruction 

Private Instruction and Tutoring

Promotion 

Evaluation and Promotion Of Academic Employees

Property 

Equipment Returned for Repairs 

Property Control 

Property Control Asset Flow
Property Control Policy & Procedure (Inventory)

Property Damage 

Small Claims Procedures

Public Forum

Free Speech, Use of Facilities

Public Officer's Law

Freedom of Information Law (FOIL)

Purchases

Anti-Sweatshop
Bottled Water Purchase
Expedited Orders
Out-of-Pocket Reimbursement
Purchasing
Returning Materials

Reasonable Accommodations 

Reasonable Accommodations for State Employees
Housing Accommodations

Records Management 

Records Retention & Management Policy

Records, Access to: 

Freedom of Information Law (FOIL)
Legal Proceeding Preparation (E-Discovery) Procedure
Release of Faculty/Staff/Student Information and Trade Secret Determination
Search Warrant
Subpoena, Subpoena Duces Tecum

Records, Legal Obligations 

Legal Proceeding Preparation (E-Discovery) Procedure

Recruitment - Student Employees

Student Employment Opportunities Posting

Reimbursements 

Out-of-Pocket Reimbursement
Relocation Reimbursement- Academic Affairs Division
Relocation Reimbursement- Non-Academic Affairs Division
Travel

Repair 

Equipment Returned for Repairs

Research 

College Survey Policy
Human Subjects, Campus Policy on the Use of
Institutional Animal Care and Use (Committee Excerpts from the Policies and Procedures)

Research/Teaching Assistants 

Graduate Assistantships

Residence Halls 

Policy for Promoting Activities in Residence Halls
Housing Accommodations

Residence Hall Director 

Graduate Assistantships

Resident Director

GEO Resident Director Handbook 

Retirees

Emeriti/Retiree Privileges

Sabbatical

Sabbatical Leaves

Safety

Child Protection

Scholarly Misconduct 

Scholarly Misconduct 

Search Process 

Search Process

Search Warrant 

Search Warrant

Security 

Campus-Wide E-Lock System 
E-Lock Access & Authorization 
E-Lock Employee/Student ID Card Policy 
E-Lock Key Access & Authorization 
E-Lock Security Electronics 
E-Lock Shelter-in-Place 
E-Lock Vendor Access to College Networks 
E-Lock Video Camera College-Wide
Keys

Sexual Harassment 

Sexual Harassment and Sexual Violence

Sexual Violence

Sexual Harassment and Sexual Violence

Sickness/Illness

Medical Certification Request

Signage

Policy for Promoting Activities in Residence Halls
Signage and Wayfinding

Small Claims 

Small Claims Procedures

Smoking

Tobacco-Restricted Campus

Snow 

Snow Removal Policy

Social Media

Social Media

Social Security Number (SSN) 

Social Security Number

Software Piracy 

Copyright Observance for Computer Software
Digital Millennium Copyright Act Information
Peer To Peer (P2P) 

Spouses / Partners 

Dual Career Assistance at SUNY Plattsburgh

Stalking 

Interpersonal Violence Policy (Dating Violence, Domestic Violence, and Stalking)

Student Association 

Recognition of Student Organizations

Student Clubs and Organizations

Recognition of Student Organizations

Student Discipline 

No Contact Order

Student Employees 

Recognition of Student Organizations

Student Grades 

Student Grade Grievances

Student Health 

Pandemic Flu Plan

Students

Felony Arrest
Internship Program Policy
Mandatory Leave by Administrative Action
Maintenance of Order on Campus-Board of Trustees
Maintenance of Order on Campus-Faculty Statement
Maintenance of Order-Regulations and Procedures Governing Disruptive Activities of Students On Camp 
Recognition of Student Organizations
Student Work ID Card Confidentiality Statement
Student Work ID Card Policy
Student Work ID Card Request

Study Abroad 

GEO Faculty Led Student Abroad Programs
GEO Resident Director Handbook
Temporary Travel Restriction on Study Abroad in Mexico

Summer Session

Summer Session Employment
Summer Session Salaries

SUNY

Board of Trustees
System Administration University Faculty Senate

SUNY Legal

Access to Legal Counsel

SUNY Plattsburgh, Organization of

Academic Institute, Guidelines for
Organizational Unit Name Change or Formation Policy
Removal of the Chairperson
Role and Responsibilities of Department Chairs & Center Directors
Selection of the Chairperson

Subpoena

Subpoena, Subpoena Duces Tecum

Supple Memo

Faculty Workload Memo

Survey

College Survey Policy

Sweat-shop

Anti-Sweatshop

Taking courses

Faculty Members Taking Courses

Teaching Load

Faculty Workload Memo

Technology

Educational Tech Fee Waiver Policy

Telephone

Cellular Telephone Program & Procedures
Desk & Cellular Telephone, Policy of
Personal Telephone Accounts
Telephone Answering Protocols
Voice Mail Broadcast Messaging

Textbooks

Textbook Information-HEOA Overview
Textbook Information Process HEOA-Proposal
Textbook Memo HEOA

Theft

Theft - State Property

Title IX

Preferred First Name Policy
Sexual Harassment and Sexual Violence
No Contact Order

Tobacco

Tobacco-Restricted Campus

Towing

Towing & Penalties, SUNY Regulations

Traffic

Parking Areas, SUNY Regulations
Traffic and Parking, SUNY Regulations

Training

Overdue Compliance Training Procedure
Staff Confidentiality Training & Access

Travel

Travel
Use of Personal Vehicle for State Business

Tutoring

Private Instruction and Tutoring

University Police

Clery Notice
Crime Alert & Emergency Notification Policy & Procedure
No Contact Order

Use of Personal Vehicle

Use of Personal Vehicle for State Business

Use of State  Resources

State Agency Stationery, Use of
State Equipment & Supplies, Use of
Theft - State Property

Use of State Vehicle

Fleet Management

Use of Technology

Computer Privacy for Employee Machines
Copyright Observance for Computer Software
Device & Media Controls
Digital Millennium Copyright Act Information
Peer To Peer (P2P)
Responsible Use of Technology Resources
Workstation Use & Security

Veterans

Veteran Employee Self-Identification

Video Displays

Video Display Terminal Ergonomics, Policy on

Voice mail

Voice Mail Broadcast Messaging

Weapons

Weapons on Campus

Weather

Absences and Extraordinary Weather Condition
Snow Removal Policy

Website

Web Content Management

Workplace

Children in the Workplace
Pets/Animals of Employees In The Workplace

Workplace Violence

Workplace Violence Prevention Policy & Procedures

 

 

Contact Information

For questions about the Campus Handbook, please contact:

Management Services Office
Office: Kehoe 710-11
Phone: (518) 564-2538
Fax: (518) 564-2540
Email: policies@plattsburgh.edu