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Mass e-mailing involves sending unsolicited e-mail messages to a group of otherwise unrelated campus e-mail addresses. Mass e-mail messages are a useful and convenient way of informing the campus community. However, because they have the potential to unnecessarily consume resources and clutter campus inboxes, the college requires that senders of such messages adhere to usage guidelines.
Whether mass e-mail messages are sent by using a personally constructed list of addresses or a system-generated list (such as firstname.lastname@example.org), there is no difference in the effect or applicability of this campus policy. Recipients of system generated lists do not have the ability to opt out of this system.
While the ability to send mass e-mailings is confined to just authorized users, those users are obligated to restrict such use to mailings that fit the following criteria:
The following types of announcements should not be sent out as mass e-mailings:
Two mass email lists for sending a message to "all employees" or "all students." We call these "Digest lists," as messages are "digested” into a collection system during the day and then sent out as one larger combined email message early the next morning. All Digest messages are archived and searchable. Our Digest lists are:
Four special mass e-mail lists are reserved solely for critical and emergency alert circumstances. Messages sent to these lists are delivered as quickly as possible. Our Critical/Emergency lists are:
A limited number of authorized users are permitted send messages to the critical and emergency lists. All users are obligated to restrict such use to mailings that fit campus criteria. A list of authorized senders can be obtained by contacting the LITS Dean's office.
Examples of Critical mass e-mails messages:
Examples of Emergency mass e-mails messages:
Several population-defined lists are also maintained. These lists are considered mass email lists, and users will follow acceptable content guidelines as stated above. Only faculty and staff can post directly to the specific system lists; these are:
A list of authorized senders can be obtained by contacting the LITS Dean’s Office. Vice Presidents can send an email to LITS Deans office to grant additional users in their respective areas sending privileges.
For more information about Library and Information Technology Services, please contact:
Holly Heller-Ross, Dean and CIO
Library and Information Technology Services
2 Draper Avenue, Plattsburgh, NY 12901
Phone: (518) 564-5180
Fax: (518) 564-5100