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Mass e-mailing involves sending unsolicited e-mail messages to a group of otherwise unrelated campus e-mail addresses. Mass e-mail messages are a useful and convenient way of informing the campus community. However, because they have the potential to unnecessarily consume resources and clutter campus inboxes, the college requires that senders of such messages adhere to usage guidelines.
Mass e-mails must be approved and sent by authorized users only. Whether mass e-mail messages are sent by using a personally constructed list of addresses or a system-generated list (such as email@example.com), there is no difference in the effect or applicability of this campus policy.
Sending a message to "all employees" or "all students" is considered a mass e-mailing. Our Digest lists are in this category; these messages are "digested" in that they are collected during the day and then sent out as one larger digest message early the next morning.
Our Digest lists are:
Special mass e-mail lists are reserved solely for critical and emergency alert circumstances. Messages sent to these lists are delivered as quickly as possible. These lists are:
A limited number of authorized users are permitted send messages to the Digests, critical, and emergency lists. All users are obligated to restrict such use to mailings that fit campus criteria.
Examples of Critical mass e-mails messages:
Examples of Emergency mass e-mails messages:
Sending a message to members of a club, a group of friends, or one of the specific system lists is considered a mass e-mailing. Only faculty and staff can post directly to the specific system lists; these are:
Considerations for using the specific system lists:
Improper content for mass e-mails. The following types of announcements should not be sent out as mass e-mailings; instead, they can be posted to alternative venues including the Bulletin Board, Events Calendar, and specialized e-mail lists:
For more information about Library and Information Technology Services, please contact:
Holly Heller-Ross, Dean and CIO
Library and Information Technology Services
2 Draper Avenue, Plattsburgh, NY 12901
Phone: (518) 564-5180
Fax: (518) 564-5100