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Date: September 8, 2016
To: Campus Community
From: John Ettling, President
Re: Internal Controls at SUNY Plattsburgh
Our core values as a college community reflect and guide the way we do business on a daily basis. They include respect, honesty, integrity, and the pursuit of excellence in all that we do for one another and those whom we serve.
I want to take this opportunity to affirm my continued commitment to internal control awareness and risk management at SUNY Plattsburgh. Internal controls are those actions an organization takes to help ensure the accomplishment of its goals and objectives such as operating practices, reporting relationships, and policies and procedures that help the college to function effectively and efficiently. Strong internal controls reduce waste and the improper use of resources and help the college to comply with applicable laws and regulations. All of us play an important role in this effort because it is the ethical values, integrity, competence and hard work of an organization’s people that ultimately make it successful.
In accordance with the New York State Governmental Accountability, Audit and Internal Control Act of 1987, SUNY Plattsburgh has a program to evaluate the overall state of the college’s internal control systems and report deficiencies. Under the college’s Internal Control Program, the Internal Control Committee evaluates selected areas of the campus that, by the nature of the activities involved, present potential risks to the college. Each year, the ICC conducts reviews of operational procedures within selected departments/offices to determine the effectiveness of existing controls. Reviews sometime result in suggested changes to operating practices or may simply establish that existing controls appear adequate. Examples of past reviews include: property control, procurement, personnel and payroll, financial aid, computer operations, cash management, and the college’s general control environment. Many thanks to those of you, who have participated in the reviews, and I urge your continued full support and participation in keeping our risks low.
Being good stewards of the resources entrusted to us, modeling ethical behavior while meeting our job requirements, and suggesting opportunities for improvement are ways that we can all put these core values into practice every day. Establishing and then following good systems of internal control are a means by which we incorporate these values into the fabric of our departments and offices.
The Internal Control Committee provides timely and more frequent information on matters related to internal control through its blog (https://icsunyplattsburgh.wordpress.com/). Please visit the site and become a “follower.” Also look for future announcements in Faculty and Staff Digest announcing now posts to the blog.
The college continues to use WeComply, a set of on-line training modules to deliver required training to all employees. These modules allow the campus to do a better job in delivering and tracking necessary and/or mandatory compliance training. By using an on-line platform, employees are able to learn at their own pace at a time they determine and in their own workspace, without having to attend separate meetings. Training modules to date have spanned a variety of issues including sexual harassment, workplace violence, active shooter preparedness, information security and internal control awareness. Future topics will focus on compliance or health and safety issues. I appreciate your cooperation in completing these important training sessions.
SUNY Plattsburgh is committed to establishing a safe, respectful, and dynamic environment for our students and our faculty and staff. The WeComply training program helps us achieve this goal and comply with federal, state, and SUNY requirements for training.
We should all take time to review the brochure, "Introduction to Internal Control", which is located online at www.plattsburgh.edu/president/internalcontrolhome.php along with other information about our Internal Control Program. All supervisors are also encouraged to review the information with their staff and to have a dialogue about internal controls and how they relate to their specific operations.
Should you have questions about the Internal Control Program or want to schedule a training session or individual meeting, please contact Mr. John Homburger, Vice President for Administration, (564-2130) or David Gregoire, Internal Control Coordinator (564-3613).
If you have any questions regarding the College's Internal Control Program, please contact:
Internal Control Officer
Phone: (518) 564-2130
Internal Control Coordinator
Phone: (518) 564-3613
You may also contact any member of the Internal Control Committee.