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Control of Hazardous Energy Policy

Control of Hazardous Energy:
Document No.: __12.004_
·         Director, Environmental Safety and Health
·         Director, Facilities and Maintenance
Pages: 4
Original Issue Date: December 6, 2012
Last Revision Date: February 20, 2013
Reviewed by:
Approved by:
Code of Federal Regulations: Title 29 - Labor
Subtitle: B – Regulations Relating to Labor
Chapter xvii – Occupational Safety and Health
Part Title: Occupational Safety and Health Standards
Part Number: 1910
Subpart: J
Subpart Title: General Environmental Controls
Standard Number: 1910.147
Title: The control of Hazardous energy (lockout/tagout).
1.       Purpose
These procedures cover the servicing and maintenance of machines or equipment in which the unexpected energizing or start up of the machines or equipment, or release of stored energy could cause injury to employees. Energy sources including electrical, mechanical, hydraulic, pneumatic, chemical, thermal or other sources in machines and equipment can be hazardous to workers.
1.1.1. In addition, 29 CFR 1910.333 sets forth requirements to protect employees working on electric circuits and equipment. This section requires workers to use safe work practices, including lockout and tagging procedures. These provisions apply when employees are exposed to electrical hazards while working on, near, or with conductors or systems that use electric energy.
1.1.2. 1910.147 (c)(4)(i) Procedures shall be developed, documented and utilized for the control of potentially hazardous energy.
2.       Revision History

3.       Persons Affected
3.1.     All employees of SUNY Plattsburgh in situations where risks from hazardous energy exists as defined under 1910.147.
4.       Procedures 1910.147(c)(4)(ii)
4.1.    Procedures shall be developed, documented and utilized for the control of potentially hazardous energy when employees are engaged in activities with hazardous energy. See appendix A and appendix B
4.1.1.Exceptions for needing required procedures: The machine or equipment has no potential for stored or residual energy or reaccumulation of stored energy after shut down which could endanger employees; The machine or equipment has a single energy source which can be readily identified and isolated; The isolation and locking out of that energy source will completely deenergize and deactivate the machine or equipment; The machine or equipment is isolated from that energy source and locked out during servicing or maintenance; a single lockout device will achieve a locked-out condition; the lockout device is under the exclusive control of the authorized employee performing the servicing or maintenance; the servicing or maintenance does not create hazards for other employees the employer, in utilizing this exception, has had no accidents involving the unexpected activation or reenergization of the machine or equipment during servicing or maintenance
4.2.    The procedures shall clearly and specifically outline the scope, purpose, authorization, rules, and techniques to be utilized for the control of hazardous energy, and the means to enforce compliance including, but not limited to, the following:
4.2.1.A specific statement of the intended use of the procedure
4.2.2.Specific procedural steps for shutting down, isolating, blocking and securing machines or equipment to control hazardous energy
4.2.3.Specific procedural steps for the placement, removal and transfer of lockout devices or tagout devices and the responsibility for them
4.2.4. Specific requirements for testing a machine or equipment to determine and verify the effectiveness of lockout devices, tagout devices, and other energy control measures
5.       Exceptions 1910.147(a)(2)(iii)(A)
5.1.     The control of Hazardous Energy Program does not apply to:
5.1.1. Hot tap operations; that involve transmission and distribution systems for gas, steam, water or petroleum products when these activities are performed on pressurized pipelines; continuity of service is essential. And shutdown of the system is impractical; and employees are provided with an alternative type of protection that is equally effective.
5.1.2. Work on cord and plug-connected electrical equipment; if unplugging the equipment from the energy source controls exposure to the hazards of unexpected energization of the equipment and if the plug is under the exclusive control of the employee performing service or maintenance. Pneumatic tools may also fall into this category provided that they can be completely isolated from their energy source. NOTE: Unsafe cords and damaged plugs that are not immediately repairable should be taken out of service and a “DO NOT USE” or similar tag shall be applied until repaired or replaced.
6.       De-Energizing Procedures  1910.147(d)
6.1.     The person(s) performing a lockout/tagout shall perform these steps in this order:
6.1.1. Notify all affected employees, any outside contractor working in the area that a lockout or tagout system is going to be utilized, the equipment involved and the reason for the lockout. The authorized employee(s) shall know the type and magnitude of energy the machine/ equipment utilizes and shall understand the hazards thereof.
6.1.2. If the machine or equipment is operating, shut it down by normal stopping procedures (stop button, toggle switch, etc.)
6.1.3. Locate all points of energy distribution.
6.1.4. Operate the switch valve or other energy isolating devices(s) to the off or closed position so that the equipment is isolated from the energy source(s). Stored energy (such as in capacitors, springs, elevated machine members, rotating flywheels, hydraulic system and air, gas, steam or water pressure, etc.) shall be dissipated or restrained by a method such as repositioning, blocking, bleeding down, etc.
6.1.5. Lockout and/or tagout the energy isolating devices with assigned personal lock(s) or tag(s).
6.1.6. After ensuring that no personnel are exposed, and as a check on de-energized sources, operate the push button(s) or other normal operating controls to make certain the equipment will not operate. When working on electrical circuitry, test for de-energization with a meter.
6.1.7. CAUTION: Return operating control(s) to “neutral” or “off” position after the test.
6.1.8. The equipment is now de-energized.
7.       Restoring Machines or Equipment to Normal Operations   1910.147 (d)(5)
7.1.     After the servicing/ maintenance or repair work is complete, remove all tools, and reinstall any guards or safety devices.
7.2.     Check the work area around the equipment or machine. Make sure the area is clear of employees.
7.3.     Remove all tags and locks. Remember: each employee must remove their own tag/lock
7.4.     Equipment may now be started.
7.5.     Notify affected employees or any outside contractors working in the area the equipment is re-energized and back in service.
8.       Personnel or Shift Changes:  1910.147(f)(4)
8.1.     Many servicing and maintenance operations extend across one or more work shifts. In such cases, the following steps must be taken to maintain continuity in the protection of those involved in the lockout and tagout procedure.
8.1.1. Personnel Change: The arriving authorized employee’s lock and tag shall be applied before the departing authorized employee’s lock and tag are removed.
8.1.2. Shift Change: The lock and tag of at least one authorized employee on the arriving shift shall be applied before any locks and tags of the departing shift are removed. The departing crew will inform the arriving crew of the status of equipment and the work in progress. Supervisory personnel shall closely monitor this process and, if necessary, install their own lock and tag to prevent the possibility of energization of equipment.
9.       Failure to Remove a Lockout/Tagout Device 1910.147(e)(3)
9.1.     Only the employee who installs a lock or tag shall remove that lock or tag. However, in the event of an emergency, where the employee is not available, the supervisor may cut the lock/tag providing he/she verifies that:
9.1.1. The employee who installed the lock/tag is not at the facility.
9.1.2. All reasonable efforts are made to contact the employee to inform him/her that his/her lock and / or tagout device needs to be removed.
9.1.3. The employee is informed of such removal before he or she returns to work at the facility.
10.    Outside contractors  1910.147 (f) (2)
10.1.Whenever outside servicing personnel are engaged in activities covered by the scope and application of this policy, the outside employer and the University shall inform each other of their respective lockout or tagout procedures, during the pre-job stage.
10.2.The University shall ensure that its personnel understand and comply with restrictions of the outside employer’s energy control plan.
10.3.Facilities locks go on first when contractors are on site.
11.    Prevent Key Interchange 1910.147(c)(5)(ii) 1910.147(c)(5)(ii)(B)
11.1.Locks used for Lock out Tag out will be Red. Lock out Kits have been given to electricians, general mechanics and maintenance assistance. Lock out boards are available for use for those who do not lock out equipment on a regular basis.  Lock out boards are located in the maintenance shop, electric shop and the carpenter shop. Having an employee’s name, department or I.D. number placed permanently on the lock meets OSHA identifiable requirements.   A single employee may carry any number of locks, as long as they are all keyed to the very same key. This rule of thumb should always be implemented: When allowing outside contractors or services on site, be aware that their locks could compromise our system with key duplication. Make sure to provide these individuals with locks from our safety system to keep the integrity of our system. Tags must be clearly marked with a DANGER warning and the information below:
11.1.1.      Name of the person placing the lockout
11.1.2.      Date installed
11.1.3.      Reason for the lockout
11.1.4.      Department to contact for further information
11.1.5.      Chains installed on valves locking them in position shall also carry the above information on the attached tag.
12.    Definitions 1910.147(b)
12.1.Lockout- places a positive means of locking the energizing device in a safe position. Lockouts can be padlocks (either key or combination), chains, flange blanks, bolted slip blinds, or other types.
12.2.Tagout- placing a prominent warning device, such as a tag and means of attachment, which can be securely fastened to an energy isolating device to indicate that the energy isolating device and the equipment being controlled may not be operated until the tag out device is removed.
12.3.Affected employee(s): An employee whose job requires him/her to operate or use machinery or equipment on which servicing or maintenance is being performed under LOTO, or whose job requires him/her to work in an area in which such servicing or maintenance is being performed.
12.4.Authorized employee(s):  An employee who locks out or tags out machines and equipment in order to perform servicing or maintenance on that machine or equipment. An affected employee becomes an authorized employee when that employee’s duties include performing servicing or maintenance covered under the LOTO standard. A multi-lockout hasp must be used to accommodate individual locks/tags by multiple personnel  working on the equipment. Each lock/tag is removed when their portion of the work is completed.
13.   Responsibility
13.1.Environmental Health and Safety:
13.1.1.      Reviewing program annually, in conjunction with appropriate Facilities staff.
13.1.2.      Provide any necessary training on the regulation.
13.2.Supervisory personnel:
13.2.1.      Assure that only trained and authorized personnel perform a lockout or tagout. Supervisors shall carefully monitor their employee’s compliance with this policy and assure that employees are performing lockouts when necessary.
13.2.2.      Prepare energy control procedures specific to their area or shop which document what an authorized employee needs to know in order to safely control hazardous energy during the servicing or maintenance of machines or equipment.
13.2.3.      Maintain related records (who has been issued locks, who has been trained in their shop).
13.2.4.      Remove a lock from service when a key is lost.
13.2.5.      Notify EH&S when employees (or transfers) need initial training.
13.2.6.      Notify EH&S when an employee is in need of retraining.
13.2.7.      Selecting standardized lockout and tagout devices in compliance with OSHA and distributing locks and tags to supervisors for new employees and to replace lost equipment.
13.2.8.      Annually audit each employee for adherence to the policy and document audit.
13.3.1.      Follow proper lockout tagout procedures as outlined in this program and then only if authorized to do so   by their supervisor.
13.3.2.      Remove locks and tags promptly when work is completed.
13.3.3.      Never remove a lock or tag without following the procedures in this policy.
13.3.4.      Report the loss of a lock, tag or key immediately to their supervisor.
13.3.5.      If you cannot lockout a piece of equipment, notify your supervisor. Only qualified electricians are permitted to perform “live” work, and only with supervisory approval and appropriate PPE and Non Conductive Electrical Rated Tools.  1910.333 (c)(2).
13.3.6.      Participate in all training programs.


Appendix A

Appendix B