Business Affairs




Property Control Resources for Equipment Coordinators

Most departments cannot function without equipment, such as copiers, microscopes, and computers. The following resources are intended for Equipment Coordinators charged with performing the inventory of such items and other assets.

The Equipment Coordinators Role

The Equipment Coordinator plays an important role in each department by:
• Ensuring the location of department equipment.
• Performing a physical inventory.
• Keeping the Property Control Coordinator informed of changes to property inventory, such as a new purchase, transfers, surplus, or disposal of equipment.

Equipment Coordinator Training Instructions

To aid department Equipment Coordinators in these responsibilities, the following Property Control Training has been created.  To complete the training please complete the following steps:

• Watch all Chapters of SUNY Plattsburgh's Property Control Training video below or watch here.
     °The entire training video is under 30 minutes
     °When viewing in YouTube, please read the video description to better understand the trainings content
     °It is strongly advised that you view all chapters 
• Enjoy Property Control Follies, a fictionalized accounting of the property control process.
• Complete the Training Video Feedback Form (Google Form)
• As needed, revisit specific chapters in one of two ways:
     °By Chapter: Click the playlist icon (three bars and an arrow) on the upper left hand side of the imbedded video to view specific chapters.
     °By Topic: View the video in YouTube and in the video description select the topic you wish to view.

Equipment Coordinator Training Video

It is strongly advised that you to view the entire training video initially, and then revisit specific chapters or topics when you need a refresher. Upon completion of the training video, please complete and return the Training Acknowledgment form to the Property Control Coordinator.


Asset Relocation Form (PDF 31 KB)
Electronic Equipment Transfer/Disposal Form (PDF 275 KB)
Equipment Transfer/Disposal Form (PDF 219 KB)
High Risk Asset Log (Equipment less than $2,500) (PDF 198 KB)
Temporary Loan of Equipment (PDF 75 KB)

Additional Resources

SUNY Property Control Policy
SUNY Plattsburgh Property Control Policy
Listing of Current Equipment Coordinators (PDF 18 KB)

Contact Information

Sean Brian Dermody
Assistant to the Vice President for Administration and Finance
Management Services Office
Office: Kehoe 710-11
Phone: (518) 564-2539
Fax: (518) 564-2540