Human Resource Services

Information For

Jobs on Campus

Benefits

FMLA

Related Sites

REQUEST
INFORMATION

Clerical, University Police and Maintenance Staff (AKA classified staff)

Includes employees represented by CSEA, NYSCOPBA, PBA of NYS, PEF and certain M/C employees
 
Classified staff recruitment follows procedures prescribed by Civil Service Laws and Rules, as well as the collective bargaining agreements each union has reached with the State of New York.
 
Competitive Class (positions for which merit and fitness are determined through an examination process; these include clerical, police and heating plant titles, as well as Nurse, Maintenance Supervisor and Supervising & Head Janitor titles)
 
1. The Authorization to Recruit (ATR), with job duties included, is completed via the on-line recruitment system (jobs.plattsburgh.edu).
 
2. Once the internal posting deadline date is reached, Human Resource Services (HRS) will update all applicants eligible for appointment to “Under Review by Department/Committee” status. At this time, HRS lets the Supervisor know they can go into the on-line recruitment system and view the candidates. If the Supervisor does not have access to the search, a Guest User log-in will be set up by HRS.
 
3. Once the canvass letter deadline date is reached, copies of resumes for the top three interested by score will be sent to the Supervisor, along with the email template to be used for the candidates they decide to interview. This template includes a confirmation of date, time, and location of the interview.  HRS (mboye001@plattsburgh.edu) must be copied on this email so each interviewee can be instructed to apply to the online recruitment system (if they haven’t already) and to expect additional contact from the reference verification company.
 
4. The determination of the candidates to be interviewed will be made by the Supervisor. The choice will be made from among the top three interested scores from the civil service list, transfer candidates, and any eligible internal applicants. All candidates are considered equally eligible for appointment.
 
5. The Department will then set up interviews with the selected candidates and send each of them the confirmation email. Interview questions can be submitted to HRS for review, if desired.
 
6. Once the interviews have been completed, it is recommended that the Supervisor verifies the references of the candidates before making a selection. This can be done by calling listed references, reviewing the reports provided by the reference verification company, or both.
 
7. The Supervisor will notify HRS with the name of the selected candidate so an offer can be made and start date determined. All other campus interviewees will be notified by HRS that they were not the successful candidate.
 
 
Non-Competitive & Labor Class (Positions for which merit and fitness are determined through comparison of qualifications of candidate to those described in the statewide classification standard and appropriate local job description)
 
1. The Authorization to Recruit (ATR), with job duties included, is completed via the on-line recruitment system (jobs.plattsburgh.edu).
 
2. Once the internal posting deadline date is reached, an email will be sent to the Supervisor with the names of the internal applicants (in seniority order when appropriate). If the Supervisor does not have access to the search, a Guest User log-in will be set up by HRS.
 
3. It is the Supervisor’s responsibility to determine if the candidate meets the minimum qualifications.
 
4. If the Supervisor disqualifies applicants because they do not meet the minimum qualifications, an email must be sent to HRS indicating why they did not meet the minimum qualifications. If the qualifications are not evident based on materials provided, internal candidates must be provided the opportunity of an interview to reveal their qualifications.
 
5. The Supervisor notifies HRS of the names of the people they would like to interview. HRS will then send an email template to the department to be used for those candidates. This template includes a confirmation of date, time, and location of the interview.  HRS (mboye001@plattsburgh.edu) must be copied on this email so each interviewee can be instructed to apply to the online recruitment system (if they haven’t already) and to expect additional contact from the reference verification company.
 
6. The Department will then schedule interviews with the selected candidates and send each of them the confirmation email. Interview questions can be submitted to HRS for review, if desired.
 
7. Once the interviews have been completed, it is recommended that the department verify the references of the candidates before making a selection. This can be done by calling listed references, reviewing the reports provided by the reference verification company, or both.
 
8. The Supervisor will notify Human Resource Services with the name of the selected candidate so an offer can be made and start date determined. All other campus interviewees will be notified by HRS that they were not the successful candidate.
 
 
Reemployment rights and lists – Classified service employees from SUNY Plattsburgh or any other State agency whose jobs have been abolished or designated for abolishment have significant rights to open positions. An important step in all classified service recruitment/appointments, which must be accomplished by an HRS staff member, is to check the Preferred Lists to verify that no person exists who has reemployment rights to the job being filled. If there is such a person, she/he must be notified of the position and offered the position if interested.