Sponsored Research and Programs

Funding Opportunities

Preparing Proposals

Policies and Procedures


Proposal Budgets

A proposal budget is an estimate of all the "costs" necessary to implement the activities developed in the narrative section of an application to external sources. The budget flows from the design of the project and reflects a cost-effective plan for implementation. When properly developed, the budget summarizes the needs of the project and the institution's fiscal policies.

Direct Costs

Salaries: Who will be involved, how much time (% of effort) will each person spend on the project, will summer effort be included, what is the role each person will perform.

Fringe: Fringe benefits for those employed to be included.

Supplies/Materials: Materials, books, journals, office supplies, film, tape (video or auditory recording), chemicals, etc.

Publication: Costs of printing, duplicating, publishing results, workbooks, manuals, etc.

Equipment: Including testing, laboratory, and teaching essential to implementation of the project. Will the sponsor support the purchase of these items?

Travel: Per diem, transportation, local expenses, use of rental or state vehicles.

Miscellaneous: Computer time, telephone, postage, consultants (fees per day plus travel and expenses), repair and maintenance of equipment, space, participant costs, chemical removal, advertising costs for recruitment for positions

Indirect Cost: Contact the Office of Sponsored Research and Programs for most current rate applicable to your project.

Equipment & Supplies


Cost must be $5,000 or more per unit and the item must have a useful life of more than one year. Cost of an item includes the cost of any modifications, attachments, accessories or auxiliary apparatus necessary to make it useable for the purpose acquired.

Costs may include:

  • charges for freight
  • duty
  • installation in-transit insurance
  • refrigerators
  • cameras
  • office equipment
  • reproduction
  • automatic data processing
  • motor vehicles


Cost must be $4,999 or less per unit. Costs may include:

  • materials
  • books
  • journals
  • office supplies
  • film
  • tape (video or audio recording)
  • chemicals

Sponsor Defined Equipment: $5,000 unit is the standard federal definition of equipment. Some sponsors have lower thresholds for what they consider equipment (e.g., state agencies, private foundations). Those requirements are typically spelled out in the RFP and/or terms and conditions of the award. PI's should work with OSRP to ensure proper classification of purchases in such instances.

Contact Information

For more information about sponsored research at SUNY Plattsburgh, please contact

Michael Simpson, Director
Office: Beaumont 260
Phone: (518) 564-2155
Email: simpsome@plattsburgh.edu

SUNY Plattsburgh
Kehoe 815
101 Broad Street
Plattsburgh, NY 12901