Using calendars in Cardinal Cloud
The Cardinal Cloud calendar application allows you to share calendars with colleagues and even create publicly accessible calendars for departmental use.
How do I share calendars or set up a client?
The tabs below have sharing tips as well as information on how to set up a client for your Calendar. As always, we recommend the web interface for the best possible experience. We can only support basic functionality of external clients. For Outlook, view the Email information page on the left to install Google Apps Sync for Outlook, this also syncs calendars!
- Click anywhere in any day or time slot to pop up the easy appointment creation box. This box lets you enter the least bit of information needed to create an appointment. Click and drag when in the hourly view to make the appointment longer or shorter in time than the default one hour increment.
- Click the event you just created or click the "Edit Event Details" in the popup to have more control over the event. This allows you to edit the location, exact times and length of the appointment, auto repeating, description, and more. One of the nice features is setting the event to be public or private. Public means anybody can see the details of the event, private means you will appear busy during that time if anybody looks at your calendar, but they cannot see what the event is or what you are doing during that time. Adding a guest to the appointment will send the person an email and place it on their calendar automatically, they can then accept or decline the appointment.
- To check out another person's calendar click the little down arrow to the right of "Other Calendars" in the left navigation and choose "Add a friend's calendar" to be able to search users.
- Then in the box that appears enter the users email address. A notice will let you know that you will only be able to see what that user deems as public or private, and depends on their other calendar privacy settings.
- After adding a colleagues calendar their name shows up under "Other calendars" in the left navigation and you can turn viewing of their calendar on and off by clicking the name of the calendar. In the screenshot below you see the default calendar under "My Calendars" is displays as well as the colleague's calendar under "Other calendars" and the two appointments that are displaying for the current week in view are color coded according to the colors given to those calendars. The colors are customizable by clicking the square to the left of the calendar name.
- To create new calendars of your own, for instance if you want a public AND private calendar (e.g. one you share with colleagues and another you use for your personal appointments) click the wrench icon in the top right or choose "Settings" in one of the drop down menus by the calendar headings.
- In this screen you can "unsubscribe" from colleagues calendars or other calendars you have added or someone else has added you to. If you want to add someone else to your calendar (which will automatically subscribe them as if they added you using the steps above) simply click the "Edit Settings" button below "Sharing" that shows to the right of your default calendar. You may have multiple calendars here if you've created new ones.
- Adding a person is simple, I just enter their name or email and the form will pop up with suggestions. I can enter their email address manually or select one of the suggestions that comes up to autofill the box. The "Permission Settings" will determine what that person is allowed to do.
- By default calendars are not shared with anyone unless explicitly set by the user. There are several different levels of sharing. Making a calendar Public means anybody regardless of affiliation or whether they have an account at SUNY Plattsburgh can view your calendar. This is useful for a public events calendar, but is not recommended for your default day to day calendar. You can check or uncheck the box for sharing with SUNY Plattsburgh to make your calendar either public to everyone in the University who views it or private so nobody at SUNY Plattsburgh can view that particular calendar. You can also change the permission type via the drop down menu and select "see only free/busy" which means specific event details will be hidden, but you will show as being busy during that time.
- Creating a new calendar to be used for sharing, general department use, or anything else is very easy. On the main settings page you were previously at click "Create new calendar" and fill in the details. You can add people that are allowed to see it or edit it as a last step, and before that you can check whether it is open to everyone within SUNY Plattsburgh or if you just want it open to those you are adding below. That's all there is to it, happy calendaring!
- If you wish to use Sunbird, adding a Calendar is easy. Go to "File" in the top menu and choose "New Calendar...".
- Choose that you would like to add a Calendar that is stored on the Network. Then choose Next.
- The next step requires you to login to calendar.plattsburgh.edu. Once in, go to your settings page and pic the "Calendars" tab. Then click on the Calendar you would like to add to Sunbird, if its your default Calendar it will be your name. Otherwise, the Calendar will have whatever name you've named it.
- In the window that opens, "Calendar Details", you will see "Calendar Address" and "Private Address". If you're sharing your calendar with someone so they can view it or just see busy schedule you would click in the green iCal icon to get that address. However, to set up your Calendar in your own personal client you will click on the green iCal icon next to "Private Address" so you have administration privileges in your client.
- The address window that pops up will display a URL of the Calendar's iCal file. You highlight this URL and copy it; or right-click on it and choose "Copy address" or similar to copy the address to your clipboard. Then click OK.
- Now that you have the URL copied you can right click or use the keyboard shortcut Control+V to paste that address URL into the "Location" field in the next window that opened in Sunbird. Make sure format is set to "iCalendar" and then hit Next.
- Give the Calendar a name that identifies it for you. This could be "Personal" or "Work" or "SUNY Plattsburgh" or whatever you want. Choose a color that you'd like the events to show as. Then click Next when you are done.
- Click "Finish" to finalize the settings.
- You now have that Calendar added to your list on the left and can see all the events for that Calendar. This will automatically always be synced with your Cardinal Cloud Calendar and when you add events to this Calendar in Sunbird they will show in the Cardinal Cloud interface.
- If you don't already have the Lightning plugin installed in Thunderbird go to "Tools" and choose "Add-ons" to install it.
- The main add-ons screen shows the "Thunderbird Collection" with the "Lightning" plugin listed. Click on it.
- The next page shows some information about the plugin and you can click the button stating "Add to Thunderbird" to easily add the plugin to Thunderbird.
- A countdown will start for 5-seconds and once completed you can click the "Install Now" button to start the installation.
- Once installed you must restart Thunderbird to use the plugin. Click the "Restart Now" button to quickly restart Thunderbird.
- You will notice a new pane in the far right that display upcoming events and the current date. Above the pane click the small Calendar icon to open the full Calendar view.
- The new tab opens with the full Calendar view. You can click the "Inbox" tab to go back to your mail.
- Clicking on the down arrow next to the Calendar and Tasks icon will let you also easily switch between Inbox and Calendar view. Click on Calendar to go back to Calendar and lets add one.
- Right-click the mouse in the left pane below the current default Calendar named "Home" and choose "New Calendar..." to continue.
- The rest of the steps are very similar to Sunbird, you can use that tutorial as a reference. Choose "On the Network" and click Next.
- Copy and paste the privat URL link into the Location field and make sure "iCalendar" is selected. See the Sunbird directions if you need to know how to get the Private Calendar link.
- Name you Calendar and give it a default color to use for events.
- Click finish to finalize your settings.
- The Calendar view will now show your events. It will always be in sync with the Cardinal Cloud Calendar web interface. You can also manage and add appointments from within Thunderbird now too.
- Using the Calendar application on newer Macs is easy because the Google account option is built right in. First, from within the Calendar application, choose "Calendar" and then go to "Accounts..." or open up the "Internet Accounts" from the Settings app.
- Choose Google from the list of accounts provided.
- Login with your SUNY Plattsburgh email address and password.
- Select everything you would like synced with your Mac, just check Calendar if that is all you want. Or select all of them if you would like Mail, Calendar, and Contacts as well.
- Your new account shows up with your name in the left pane of the Calendar app. It will also show up in the Mail application as well if you chose to sync everything.
For more information about technology at SUNY Plattsburgh, please contact:
Computing Systems and Desktop Support - Helpdesk
Phone: (518) 564-4433 / toll-free 1-800-787-8773
Regular Semester Hours
8:00 am - 4:30 pm
8:00 am - 4:00 pm